News

Microsoft Is Changing The Storage For New Teams Meeting Recordings

By: Bruce G. Kreeger

To Be Stored On And Served From, OneDrive And SharePoint (ODSP) – Instead Of Microsoft Stream (Classic). Customers Can Opt-in, Opt-out, Or Take No Action Concerning These Changes.

Reference ID: MC222640 | Effective: August 16, 2021, | From Microsoft

This change will apply to customers who either opt-in or take no action following this announcement.

Key Points:

Microsoft 365 Roadmap ID: 67138

Watch What’s New For Microsoft Team Recordings

Timing:

October 19, 2020 (Complete) 

You can enable the Teams Meeting policy to have meeting recordings saved to OneDrive and SharePoint instead of Microsoft Stream (Classic)

Rolling Out Starting January 7, 2021 (Complete) 

All new Teams meeting recordings will be saved to OneDrive and SharePoint unless you delay this change by modifying your organization’s Teams Meeting policies and explicitly setting them to “Stream”. Seeing the policy reporting as Stream is not enough. You need to select the policy value to “Stream explicitly.”

Rolling Out Incrementally Starting August 16, 2021 (previously July 7) 

No new meeting recordings can be saved to Microsoft Stream (Classic); all customers (Enterprise and Education) will automatically have meeting recordings saved to OneDrive and SharePoint even if they’ve changed their Teams meeting policies to “Stream.” Microsoft recommends that customers roll this feature out before this date to control the timing of the release.

 Rollout: Tenant Level

 Control: Admin Via PowerShell

 How This Will Affect Your Organization:

This change impacts your organization in several ways:

New Features

The move to ODSP immediately unlocks long-awaited features including external and guest sharing, retention policy application, GoLocal support, and BYOK support for customers. Improved transcription quality, speaker attribution, transcript content search, and other features to follow in CY2021.

Meeting Storage

Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labeled “Recordings” – that sits at the top of the recorder’s OneDrive.

Channel meetings will be stored in a folder labeled “Recordings” under a folder named after the channel under the Team’s document library.

Permissions

All meeting invitees – except for external users – in non-channel meetings will automatically get a shared link to access the meeting recording.

External users will need to be explicitly added to the meeting organizer’s shared list or the person who clicked the record button.

For Channel meetings, permissions will be inherited from the owners and members list in the channel.

Featured Gaps:

Teams meeting recordings that are watched on OneDrive and SharePoint may have some feature gaps compared to Classic Stream (see the full list here). Microsoft is working to deliver the following features before the mandatory switch:

Ability to block the download of non-channel meeting recording by default.

Ability to block the download of channel meeting recordings by default.

Ability to ensure closed captions are available during the video playback by rolling out the following changes to Live Transcription in Teams meetings by August 2021:

Live transcription to be available across all Office and Microsoft 365 license types, including Academic A1/A3/A5, Enterprise E1/E3/E5, and Frontline F1/F3/F5 (currently just available to Enterprise E3/E5, Business Standard, and Business Premium customers).

Live transcription to be available across all meeting types: private, channel, and ad-hoc meetings (currently available to just private meetings).

Live transcription is always generated when a user starts recording a meeting on a desktop client (currently, Live Transcription needs to be started separately from the recording).

What You Need To Do To Prepare:

Rolling Out Incrementally Beginning August 16, 2021:

All meeting recordings will be saved to OneDrive and SharePoint. Microsoft recommends that customers roll out the feature via their Teams policy in PowerShell before this date to control the timing of the release.

Customers who wish to have closed captions for Teams meeting recordings will need to turn on the Live Transcription policy.

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