Biggest Office 365 Advantages

By: Bruce G. Kreeger

Office 365 isn’t perfect; no program or software is. However, research reveals, when it comes to efficient suites in the cloud, Office 365 is twice as popular as Google’s G Suite in Europe.

Utilizing Office 365 in your organization can bring many benefits. You will be using something similar, and anyone using Office 365 can work from anywhere where there is an internet connection. These are not all the benefits though.


Following are 5 of the biggest Office 365 advantages, all of which will certainly be the reason Office 365 is so popular amongst organizations.


1. Users Can Work from Anywhere

As it’s entirely cloud-based, you can access emails, files, and Office programs from any location on any device. This is especially helpful for companies that have remote employees, are based in multiple locations or you might even have employees that are required to travel often and need to access data. As the software is running in a Microsoft data center, only thing required is internet connection and it is ready to access. It helps your business, as this can drastically increase productivity. Without it, you and your employees can only access files only on-premises and can’t do anything else until they’re back in your offices.


2. Provides Robust Security and Reliability

A common misconception about the cloud is that it’s not secure. With Office 365, it’s Microsoft taking on all the responsibility for security and reliability. Storing all your data on the cloud with Office 365 eliminates the cost of purchasing expensive hardware for your server rooms, along with salaries for full-time staff operating the server rooms. The cloud is more environment friendly, and disaster recovery procedures involve backup system in case of data corruption. This frees up your IT team to utilize their valuable time elsewhere, such as helping the users get the most out of the enterprise software. Office 365 has a lot of built-in security features depending on the plan that’s chosen that will keep your company’s data safe, three of the biggest safety features includes encrypted email, data loss prevention, mobile device management, and advanced threat analytics. There’s Exchange Online Protection, Threat Management, and Multi-Factor Authentication plus many more to ensure Office 365 keeps your organization secure around-the-clock:


  • Exchange Online Protection: Provides advanced security and reliability against spam and malware to protect information and email access.
  • Threat Management: Security monitoring to prevent or detect any tampering of data. Dedicated threat management teams are in place to anticipate and prevent malicious access.
  • Multi-Factor Authentication: Multi-factor authentication protects access to sensitive data, such as using a phone to access data as a secondary device for added security.

3. Subscription-Based Payment Is Available

Office 365 is a subscription-based service. This means your organization will be paying a low monthly fee for every user as opposed to taking a huge chunk out of the budget and paying a large lump sum up-front as is the case with regular Microsoft Office packages. This is a huge benefit from a cash flow perspective, as plans are typically paid month-to-month and it allows the finance team to plan a budget much easier. It also allows you to turn off what you’re not using to save the organization even more money. This feature can also be beneficial to your organization as it allows for scalability up or down.


4. Teams and Users Can Easily Collaborate

In most organizations, working in teams is the way the business operates. If that’s the case in your organization, then you’ll appreciate the collaboration features of Office 365. Everyone who needs to contribute or edit a particular document, spreadsheet, presentation or anything else can work on the same version one user has created and receive real-time changes. As you can see below, real-time co-authoring is a feature where users can view edits as they happen, so you know exactly what’s been changed or added. Instead, Office 365 provides the ability to share direct access to files, rather than sending them as attachments.

5. You Receive Access to the Latest Programs

Remember those days when Microsoft released new versions of Office and you had to pay to upgrade to the latest versions? Those days are in the past. With Office 365, organizations can benefit from always having the latest versions of Office at no additional charge. The latest versions are always available as part of your Office 365 subscription. This means no going around to each individual computer uninstalling old versions and replacing them with new. With Microsoft constantly making upgrades across various programs, you’ll have access to all of them. This depends on the plan that has been chosen, and you will also have full access to the desktop versions for offline usage.


As you can see, Microsoft’s Office 365 has its many compelling benefits that can bode well for your organization. Rather than going back and forth between multiple brands and programs, you can choose a simple, all-in-one solution instead, which has the most innovative features around for the whole workforce to use. Microsoft’s state-of-the-art Enterprise IT environment is changing the way businesses work, meaning it could be time for your organization to adopt Office 365.

Clarity is an MSP (Managed Services Provider), CS Cloud Services Provider (Cloud Service Provider), VoIP Trunking service provider, Microsoft 365 CSP, 3CX PBX Titanium Partner, along with other IT support offering such as UCaaS (Unified Communications as a Service) and SaaS (Security as a Service). Clarity’s Dotman Tech division offers more services in Software Development, Content Creation, and Marketing Automation services.

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